Administrative Assistant, EMEA

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Description

The Administrative Assistant, EMEA is responsible for administrative support, contract administration and corporate governance support as part of the Legal function to further Vantage’s strategic opportunities and business objectives. In addition to providing excellent administrative support, the candidate must bring a proactive, business and solution-oriented mindset to all matters, an enterprise lens and a proven ability to work collaboratively across the organization. 

Duties

• Assist in maintaining corporate records, including board meetings, resolutions and compliance with regulatory requirements.
• Assist in ensuring that all agreements are properly executed.
• Organise and maintain a virtual filing system (including Power of Attorneys and Guarantees, file NDA’s).
• Provide administrative support and diary management of the General Counsel’s calendar including scheduling meetings, appointments
• Support client contract compliance requirements.
• Assist with various office administration tasks (e.g. couriers and post).
• Support enterprise vendor management program and onboard third-party cosec providers.
• Track law firm engagement letters and billing rates.
• Support document preparation and review, including with respect to simple amendments and resolutions.
• Support with Board maintenance matters, such as but not limited to, coordination and execution of Board meetings, reviewing and executing resolutions, and appointment/removal of directors when necessary.
• Liaise with third party providers on regulatory and legal requirements for cosec matters across EMEA.
• Help respond to requests for copies of documents and policies.
• Review notices and send them to the appropriate business contact.
• Support with the implementation of contract management system
• Assist with legal due diligence efforts relating to a variety of group matters.
• Liaise with North America Legal team as needed.

Job Requirements

• Preferably University degree level or other administrative training certifications.
• Preferably 3+ years of relevant administrative experience.
• Ideally the candidate will have experience working across multiple jurisdictions.
• Strong written and verbal communication skills.
• Ability to read, analyse and interpret various legal documents.
• Excellent organization, time management and problem-solving skills that enable the candidate to juggle multiple responsibilities at once and consistently meet tight deadlines.
• Expertise in working with Word, Excel and PowerPoint.
• Successful candidate must be a team player, able to work collaboratively with a variety of people.
• This position requires an organised individual with the capacity to handle multiple projects simultaneously, work well under pressure, and to prioritize work effort, all with minimal supervision. 
• Employment Type – Full time.
• Impeccable integrity, credibility, character and ethics

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.