Enveritas provides sustainability assurance for the coffee and cocoa industries. We visit smallholder coffee and cocoa farms around the world to understand their social, economic, and environmental practices. Each year, we visit more than 100,000 farms across more than 31 countries in Asia, Africa, and Latin America. Enveritas is a mission-driven organization dedicated to supporting communities. We are seeking a dedicated and detail-oriented Legal Administrative Assistant to support our Legal Contract Processing Team with general administrative duties. These include assisting with contract administration, information gathering, data entry, analysis of information, communication with various parties, and other assigned tasks as needed. The ideal candidate should be highly organized, detail-oriented, and possess excellent communication skills. Experience supporting executive teams, working in legal or nonprofit sectors, or having relevant administrative experience is preferred.
Essential Functions
- Manage contracts from initial intake through execution
- Send documents and agreements for final signature via e-signature platforms
- Liaise with stakeholders, including community representatives, service providers, partners, and internal teams to ensure contract processing and execution
- Process and save executed files to contract management software
- File legal and administrative documents as required
- Perform administrative tasks and other duties as needed
- Monitor Legal Contract email inbox and adhere to established protocols
Overall Admin Support
This role will also support other members of the Enveritas admin team, with a focus on Finance and HR. Responsibilities for overall admin support include, but are not limited to:
- Assist with tax filings
- Communicate with service providers and stakeholders in the U.S. by phone as needed
- Support with the administration of HR and Finance platforms
- Manage and maintain records
- Provide support for compliance-related matters
Competencies
- Fundamental knowledge of contract management, governance, and language
- Ability to multitask and manage multiple priorities effectively
- Strong attention to detail
- Strong research, writing, analytical, and interpersonal skills
- Excellent verbal and written communication skills
- Ability to build and maintain positive relationships with stakeholders
- Confidence in working independently while collaborating with a team
- Strong time management and problem-solving skills
- Sound judgment and ability to maintain confidentiality
Qualifications & Experience
- Minimum of 3 years’ experience in a contract administration or legal administrative role
- Previous experience using contract management software (e.g., Lexion, Ironclad, ContractWorks) and e-signature platforms (e.g., DocuSign, Adobe Sign) preferred
- Proficiency in Microsoft Word, Excel, and Outlook
- Comfortable with digital file management and organizational systems
- Associate or Bachelor’s degree in business administration, paralegal studies, or legal secretary certification preferred
- Prior experience in nonprofit or legal service sectors preferred but not required
Required Skills & Competencies
- Basic technology skills, including MS Office Suite
- Professional verbal and written communication skills
- Ability to negotiate agreements and collaborate with diverse perspectives
- Strong problem-solving and organizational skills
- Ability to handle multiple responsibilities in a fast-paced environment
Pay Range: $20 - $30 per hour
How to Apply
Please apply via our Greenhouse job posting. Feel free to contact us at [email protected] should you have any questions about the position or the interview process. Questions about this opportunity or process will not reflect negatively on your application.
We care deeply about diversity. Our work is complex and nuanced, so the more diversity we have in the voices working on our problems, the larger of an impact our work can have for the world. Enveritas is an Equal Opportunity Employer encouraging an inclusive and diverse workforce. We embrace and celebrate the unique experiences, perspectives, and cultural backgrounds that each individual brings to the workplace. We are dedicated to hiring employees who reflect the communities we serve and strongly encourage qualified candidates from all backgrounds to apply.
A few notes about our communications: We are not able to reply to messages sent to staff outside of either our application process or our jobs email address, as this is unfair to other candidates. Also, Enveritas has been made aware of fake job postings by individuals pretending to hire persons seeking employment. These individuals are looking to collect personal information about you for fraudulent purposes. All legitimate Enveritas job openings are posted under https://enveritas.org/jobs/ and all recruiting emails from Enveritas team members will come from @enveritas.org.
