Manage end-to-end HR operations for employees across Germany, Romania, Spain, and the UK. Responsibilities include onboarding and offboarding, contracts, leave administration, HRIS data accuracy, payroll inputs, benefits enrollment, immigration coordination, compliance documentation, audits, and process improvement. The role requires strong knowledge of German labor law, HRIS and spreadsheet proficiency, attention to detail, autonomy, and fluency in English and German.
About the Role
NinjaOne is looking for an experienced HR Generalist to join the HR EMEA team. Together, we look after 500+ employees in Germany, Romania, Spain and the UK. In this role, you will be responsible for administering and optimizing HR processes throughout the entire employee lifecycle, from onboarding to offboarding. You will play a key role in enhancing employee experience and ensuring compliance with labor regulations. This position requires a hands-on approach and the ability to multi-task in a fast-paced environment.
Location - Berlin, Germany
What You'll be Doing
- Serve as the reliable HR contact for both employees and managers
- Oversee the entire employee lifecycle, from onboarding to offboarding, including contract & employer letter management, absence and parental leave administration
- Liaise with immigration, customs, financial authorities (case coordination)
- Maintain HRIS records and ensure accuracy in employee data, including payroll-relevant fields such as salary, bonus, start and end dates, absences and cost center changes
- Prepare and submit payroll inputs ahead of each cut-off, coordinating with managers, Finance and our payroll providers and following up on open items
- Administer benefits enrolment across locations, including enrolling UK hires in private medical insurance (PMI) when they join
- Support audits and compliance reviews by keeping payroll and benefits documentation complete and easy to retrieve
- Support People projects (process improvement, documentation, workflows)
About You
- Education:
- Bachelor’s degree preferred
- Experience:
- 2-4 years’ experience in HR Operations or Generalist roles
- Strong command of HRIS and Excel/Sheets
- Skills and Proficiency:
- Strong interpersonal and relationship building skills
- Exceptional attention to detail, with the ability to work autonomously and be self-motivated
- Good knowledge of German labor law
- Ability to prioritize and manage volume
- Clear communication
- Strong data accuracy and system fluency
- Customer service mindset
- End-to-end process ownership
- Fluent in English & German, Romanian or Spanish would be a plus
About Us
NinjaOne unifies IT to simplify work for nearly 40,000 customers in 140+ countries. The NinjaOne Unified IT Operations Platform delivers endpoint management, autonomous patching, backup, and remote access in a single console to improve efficiency, increase resilience, and reduce spend. By automating IT and managing all endpoints, organizations give employees a great technology experience at work. NinjaOne is obsessed with customer success and has retained a 98% customer satisfaction score for more than 5 years.
What You’ll Love
Enjoy your lunch covered by NinjaOne 3 times/week at the office
Access to our Corporate Benefits Platform (with discounts for brands such as Expedia, FitX, Zalando and many more)
Develop your skills through our renowned training platform
Collaborate with a curious, kind, international and intercultural workforce
Enjoy your work environment with its location in the heart of Berlin, directly at the Alexanderplatz (close to all transit)
Additional Information
This position is NOT eligible for Visa sponsorship.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.
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