The role involves supporting senior leaders with project management, client contracting, calendar management, travel coordination, and expense reporting while maintaining high client service orientation and technical proficiency.
Who We Are
ghSMART is a leadership advisory firm dedicated to creating value for CEOs, boards, and investors. We partner with our clients to solve their most critical business decisions, becoming their trusted advisor on their most important people and talent priorities. As the first call for some of the world's most influential executives, we offer a data driven perspective on their leadership and talent strategy. Our team is made up of over 175 extraordinary individuals who become trusted advisors to these leaders, helping amplify their positive impact on the world. We advise on the art and science of building winning leadership teams, doing meaningful work every day. We hire the very best talent, and our team has the freedom to work where they choose.
What You’ll Do
As an Executive Business Partner at ghSMART you will play a critical role supporting 2-3 senior leaders. Daily responsibilities will include ownership of complex project management, client contracting and invoicing, business development research and support, calendar management, coordination of travel plans and thorough expense reporting.
We are a 100% virtual organization – all colleagues work from their home. Qualified candidates must have a private, quiet space for a home office. Computer, printer, and phone equipment will be provided by the firm.
Responsibilities
- Provide proactive project management. Coordinate with internal and external team members and make recommendations for meetings, project plan and timeline, team calls, data compilation, and survey administration.
- Make recommendations for your consultant(s)with regard to their time management, prioritization, delegation, and organization.
- Independently prepare correspondence, such as client contracts, client invoice requests, report templates, scheduling requests, and final client ready documents with impeccable attention to detail.
- Partner with your consultant(s) to track key project milestones as well as progress against personal, team, and firm goals/targets.
- Proactively manage complex meetings both internally and with our clients; resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach.
- Manage frequent and detailed client invoice requests and expense reports; independently drive audit and reconciliation process to ensure proper reimbursement and client invoicing.
- Assist with special projects and travel arrangements as needed.
You Bring
- Minimum of 4 years’ experience in an executive support role
- Bachelors’ degree preferred
- Work with all colleagues to identify, establish, and maintain a positive work environment and authentic culture which encourages diversity, inclusion, and belonging.
- Have a high client service orientation: you are highly responsive with strong interpersonal and communication skills. You are incredibly organized, with superb attention to detail and a strong ability to execute.
- Technically savvy: Strong proficiency in Microsoft Outlook, Word, Excel, Teams, SharePoint, and Salesforce.
- Demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency, etc.).
- Handle multiple projects simultaneously and thrive in a fast-paced, deadline driven environment.
- Proactive and self-motivated; you take initiative.
- Act independently with very little supervision and great work ethic.
- Handle sensitive information with the highest degree of integrity and confidentiality.
Why join ghSMART?
Opportunity to become the best. Our clients are the best of the best, so we have to be too. You’ll learn and grow as part of a team of exceptional people, working in an environment of generosity and gratitude.
Freedom to choose. Our firm is different, you’ll have the freedom and flexibility to chart your own career path within a firm full of opportunities. Plus, there is zero commute time – our team all work from their home offices.
Do meaningful work. Our clients are leading world impact, and you will influence that daily.
Have your voice and talents recognized. We are a flat organization that values proactivity and ability over bureaucracy and tenure. All our decisions and actions are guided by our Values and Credo - to help leaders amplify their positive impact on the world.
We are ranked #1 or #2 in 10 Consulting categories by Vault. See what others think about working at ghSMART on Glassdoor.
Please be advised that all emails will originate from the @ghsmart.com domain; any other domains are fraudulent, should be ignored, and deleted.
ghSMART is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace across all of our global locations. We welcome applicants of all backgrounds and ensure equal employment opportunities without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Our global policies and practices are designed to support an environment of respect and equity for all.
Top Skills
Excel
Microsoft Outlook
Microsoft Teams
Microsoft Word
Salesforce
Sharepoint
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